This document is to be reviewed by the end of March each year and updated as and when changes occur.
French school of Ljubljana is an educational institution, approved by the The Agency for French Education Abroad (AEFE) and follows the curriculum of French national education. The school is accredited by the Slovene Ministry of Education, science and sport and follows the Slovene National Curriculum for the Slovene language native speakers.
The object of this internal regulation is to define the rules, which lead the life of the school community, including the rights and obligations of all parties, in accordance with the state legislature and in respect of republican laws.
1. Admission Process
Children of French nationality and children coming from other approved French establishments have priority at enrolment.
Children of all nationalities will be welcomed. Their admittance is subject to availability of free spots.
Children can be admitted into the Toute Petite Section (TPS), after completing two years of age. Admission is possible until the month of December, subject to space being available.
Children can be admitted into all other classes during the entire school year.
Students can be admitted into the upper primary classes (college) by personally applying with the French National Centre for Distance Education (Centre National d’Enseignement à Distance – CNED) and settling all necessary fees.
Admission process can be started after the family submits the following documents to the school:
- the family booklet (if they’ve got one),
- medical certificate that demonstrates the child has received all compulsory vaccinations,
- a certificate of cancellation from the previous educational establishment (not necessary for the kindergarten),
- fotocopy of the child’s identification document,
- signed and dated internal regulation,
- the regulation of the canteen and extra-curricular time,
- completed family information sheet,
- a photocopy of the court’s decision on a legal representative, in a case of divorced parents (document will remain confidential).
No admittance can be final until the family has provided all the documents stated above.
Any change made during the year (marital status, address, contact details) must be reported to management or the secretariat.
Once the registration file has been completed, the parents or legal representatives of the child will have to fill in the admission form. Admission will be final once the enrollment and administration fees have been paid and the contract and financial settlement signed.
2. ATTENDANCE AND LEGAL SCHOOL OBLIGATION
The headmaster/headmistress is responsible of keeping un updated list of all students’ enrollments and disenrollments.
With the enrollment in the nursery school the family commits to enable the child to attend the school regularly and punctually not regarding the child’s age. Regular and punctual attendance means attending all the school classes during the week on time. Attendance is indeed essential for the development of the child’s personality and also prepares the child to receive the following training by the elementary school.
In case of irregular attendance, the director must remind the parents or legal guardians of the importance of regular and punctual attendance at school and insist on this point with the family and may decide to terminate the child’s admittance in the school, after meeting the educational team and having spoken with the French National Education Inspector and / or the Cultural Advisor of the French Institute in Ljubljana.
b. Elementary school
School attendance is compulsory for all students at all classes.
c. Secondary school (collège)
The pupils follow a teaching programme provided by the CNED of Rouen. With the help of tutors, they are required to keep pace with the duties and controls defined by the CNED.
All students are required to participate in all activities related to the school life, during school time, including everything related to citizenship education. They participate in the various events (shows, conferences, …) and the outings related to their school programme.
a. Absence and lateness
Any absence must be reported to the school the same day by email. In addition, for elementary school students, parents will have to justify this absence on the blue sheet in the student’s workbook.
Any unjustified absence of more than three half-days per month will be reported to the cultural advisor and the responsable Slovene authority
The duration of the school year is fixed in accordance with the official French instructions in vigour. The holidays are fixed by The Agency for French Education Abroad (AEFE) on proposal of the Head of School and voted in school council. Public holidays are those provided by the Slovene legislation.
- The school opens its gate from Monday to Friday from 7.30 am to 5.30 pm.
- The students can enter the daycare from 7.30 am to 8.05 am and between 3.15 to 5.30 pm.
- The students can enter their classes from 8.05 am.
- For security reasons the school gates are closed after 8.30 am.
Students and families should be punctual. Repeated or unjustified delays disrupt the functioning of the whole school and they interfere with the child’s learning process.
The school and the teachers are responsible for the children during the school time. After the school finishes, their responsibilities cease.
The classes take place during the following times:
- Monday, Tuesday, Thursday: 08.15 am to 12.00 pm and 1.00 pm to 3.15 pm.
- Wednesday, Friday: from 8.15 am to 12.15 pm (and from 1 pm to 2 pm Slovene language and APC classes).
During the midday break, the school offers the canteen service. During this time, the students will be supervised by the temporary supervisors appointed by the Parents’ Association (APE).
a. Entry – access
Access to the EFL can only be done through the school’s front door. It is not permitted to enter through the Livada school.
Access to the EFL is only allowed for the registered families, Livada school staff and duly authorized persons by the school director.
Kindergarten classes: Parents are allowed to accompany their child in the hallway to help them undress.
Classes CP to CM2 and college (from the first to the 9th class): Students are welcomed by a teacher at the entrance of the building and proceed to their class alone.
b. Leaving the school exceptionally
If pupils are (exceptionally) required to leave the class during school hours, they may be entrusted only to their legal guardians or to a person duly authorized by their legal guardians, in writing. An early exit declaration must be signed when the child leaves.
Kindergarten: At the beginning of the year, the parents must give the teacher a list of all the persons authorized to pick up their child. Anyone not on this list must have written permission to pick up the child from school.
In the event of delay, when the parents do not pick up their child at the end of the lesson, the child will be taken to the afternoon care, which will be charged to the parents according to the valid price list (see Regulation on morning and afternoon care).
Elementary school (CP – CM2) and the secondary school: Students can leave the school independently with the parents’ authorization (End of Course Exit Permit).
In the absence of End of Course Exit Permit or a specific exit authorization, written in the student’s notebook and in case of parents’ delay at the end of the classes, the student will be taken to the afternoon care, which will be charged to the family according to the valid price list (see Regulation on morning and afternoon care).
Parents who pick up their children from elementary school and college are required to wait for them outside the school.
High school: Students can leave the school independently.
During breaks, students are not allowed to remain in classrooms or walk in the hallway without the teacher’s or supervisor’s permission.
4. SUPERVISION AND ACCOMPANYING
Teachers ensure the safety of all students in the school. The school director organizes the recreation, entry and exit monitoring services and is responsible for its proper functioning.
The presence of students in the school outside school hours is strictly prohibited, except in case of extracurricular activity or enrollment in the day care.
The presence of students on the school premises outside the school hours is strictly prohibited, except in case of extracurricular activity or enrollment in the afternoon care.
It is recommended to students not to bring any valuable objects in the school (games, jewellery, money or mobile phones). Teachers or supervisors are allowed to take the object to return them to parents at end of the school day.
Students must not introduce any dangerous objects into the school or the school premises and must not engage in any activities that may be dangerous to their classmates or to themselves.
Parents are asked to drive very carefully around the school. It is not permitted to stop or park in front of the access gate.
Safety drills are practiced at the school, safety instructions are posted in the classrooms and students are required to follow the instructions given by the teachers and supervisors.
Mandatory annual exercises are:
- Fire evacuation drills.
- Exercises appointed by the Prevention and Security Measures Plan (PPMS).
An ill child can not be accepted into the school
Any contagious or children illnesses must be declared to the management or the administrative staff within 24 hours and the child needs to stay at home during the number of days decided by the doctor (medical certificate).
No student in the school is allowed to have any medicine in his possession.
Teachers are not allowed to give medicine to children, even medicine with a prescription.
Only in the case of chronic diseases (asthma, diabetes, allergies), the family, general practitioner and the teacher can agree on possible ways of treatment, if they are needed.
Parents are asked to monitor their children’s hair and treat them in case of lice or nits. If lice or nits are present in their children hair, they should inform the school immediately.
Physical education and sports (EPS) are compulsory. Temporary exemption is possible on presentation of a medical certificate or on a specific and justified request from the parents.
The school takes out an accident insurance for all children. The insurance covers compulsory claims insurance and accident insurance of individuals.
7. SCHOOL LIFE
The secular character of the school imposes respect for the principles of political, philosophical and religious tolerance and neutrality.
b. School equipment and materials
Students must respect the didactic equipment and materials at their disposal. The books must be covered. Any damage done to the school equipment and materials should be repaired or replaced by the parents.
Families are informed, upon registration, of the supplies which they should provide (pencils, erasers, …) and must regularly ensure their renewal.
c. Dress Code
Proper attire is requested to attend to school. Clothing must be adapted to the weather conditions.
In winter, the children should wear a winter jacket and, in the case of snow, ski pants or ski suits to go out during the break. Shawls in the preschool period are not permitted.
On sunny days, they should carry a hat and a sun cream.
It is mandatory to wear sports clothes and shoes at Physical Education and Sports Class(EPS).
Indoor slippers are obligatory inside of school.
d. Behaviour and respect
Students must respect the school premises and the furniture.
It is forbidden to run in the corridors.
It is not permitted for parents to seat their children on the lockers.
Everyone has the right to be respected and protected from all forms of violence, discrimination and harassment. Mutual respect is one of the foundations of life in community.
Any kind of violence, verbal or physical, is forbidden. It is prohibited to exercise psychological or moral pressure, to engage in discriminatory remarks or acts based in particular on sex, religion or origins (see general conditions).
Any punishment or educational sanction must be proportionate to the violation and must not interfere with the moral or physical integrity of the child.
Sanctions for minor offenses may be decided by all the employees of the school.
Behavior that disturbs school activity, breaches of school rules, and in particular any violation of the physical or moral integrity of other students or teachers, gives place to reprimands, which are immediately brought to the attention of the legal representatives of the child and the management.
Exceptionally, a student may be partially deprived of recreation activities.
In a case of a student’s momentarily difficult behavior, the solutions must be sought first in the class, if that is not successful, the student can be taken to a different class. The student is never left without supervision.
In the event that the behavior of the student seriously and persistently disturbs the course of the lessons, despite the exhaustive consultation with the legal guardians of the child, a meeting of the pedagogical group is organized, to which parents are also invited. A decision on sanctioning measures is taken at the meeting, including the exclusion of the pupil from the school as a last resort (see: General Conditions).
f. Family – teacher relationships
In order to ensure the progress of children, regular contact needs to be maintained between families and teachers.
At the beginning of each school year, an informative meeting is organised, to inform the parents about the general functioning of the school and the presentation of general pedagogical guidelines.
In September, class teachers present annual goals and methods of work.
Throughout the year, parents can meet teachers only by appointment. Teachers are not required to answer questions about the work or behavior of a student outside these appointments. Regular and individual meetings are organized in each class by the teacher, so that parents can follow the progress of their child.
Assessment booklets are given to parents twice a year in kindergarten and three times a year in elementary school through the “Livreval programme” .
In elementary school (école primaire), students’ progress is determined on the basis of teachers’ opinions. A teacher may decide on a possible repetition or a jump in the class. They must inform the parents in writing about this proposal. Parents may file a complaint against the teacher’s decision with the principal. The final decision will be taken by the Board of Appeal, chaired by a cultural adviser.
In secondary school, school reports and notices of progression are issued by the CNED and recognized by all French institutions.
At the request of the family, grades from French certificates can be converted into the Slovenian Evaluation System.
8. EXTERNAL STAFF COLLABORATORS AND EXCURSIONS
Teachers are responsible for learning progress, organization and implementation of all activities performed by their pupils. External collaborators and teachers work closely together.
Any activity or excursion must be in accordance with the school work plan. This work plan is set for a period of three years and includes the entire school. It is accepted by the school council and it is updated annually.
Each year the internal regulation document is adopted and approved by the school council. It is given to parents when they register their children in the school and to all external collaborators.
Pupils have to respect the school’s internal regulation and rules regarding behavior in classes and common spaces. In the event of repeated violations of the rules, a warning will be given to the student. After three warnings and after a meeting with the family, a disciplinary council will be convened to determine an appropriate sanction.
The school internal regulation is an integral part of the contract signed between the Parents and the School, as well as the General conditions.